Privacy policy
BarentsKrans processes your personal data with due care and in accordance with the law. It provides the following information in this regard.
1. Controller
The Controller for the processing of personal data is BarentsKrans Coöperatief U.A., with its registered office at Lange Voorhout 3 in The Hague, registered in the trade register of the Chamber of Commerce for Haaglanden under number 27288882.
2. Purposes of and bases for the processing
BarentsKrans processes personal data primarily within the context of the legal and notarial services it provides to its clients. Additionally, it processes personal data within the context of its business activities, including the recruitment and selection of staff; administration; security; management of IT systems; compliance with legal obligations; archiving and handling requests, complaints and disputes. It also processes personal data for marketing and communication purposes, including managing this website, sending email newsletters and organising seminars.
The legal bases for processing are the conclusion and performance of agreements that BarentsKrans enters into with you; compliance with legal obligations; consent obtained from data subject(s), and defending the legitimate interests of BarentsKrans and of its clients and third parties. BarentsKrans additionally will ask your consent for sending you the email newsletter, email invitations to seminars and other events, and placing cookies and web beacons. You can withdraw your consent at any time.
3. What personal data is processed?
Among other data, BarentsKrans processes your title, name, address, postal code, place of residence, telephone, email address, company name, job title, bank account number, date of birth, copies of identity documents and Citizen Service Number (BSN) and other information, where these are necessary for the purposes of providing its services, complying with legal obligations or its legitimate interest.
BarentsKrans obtains your personal data because you provide this to it yourself, or because it obtains it within the context of its services (or of any of our other processing purposes) from third parties, for example from its clients or counter-parties, or from public sources such as the trade register or the land registry.
4. Sharing personal data with third parties
BarentsKrans does not share your personal data with third parties unless this is necessary for one of the processing purposes mentioned under 2. Data may for instance be shared with judicial authorities or counter-parties within the context of legal proceedings or, in the context of a transaction, with other parties involved in the transaction. Where required by law, transactions are also registered in, for example, the land registry or trade register. Data may also be shared with contractors engaged by BarentsKrans, such as bailiffs or IT service providers. If such contractors are processors within the meaning of Article 4(8) GDPR, BarentsKrans concludes a written data processing agreement with them.
BarentsKrans’ lawyers and civil-law notaries are bound to maintain confidentiality under rules of professional practice. Data obtained in the course of handling a case is not shared with third parties unless permitted under the applicable professional rules.
5. Transfer of personal data outside the European Union
As a rule, BarentsKrans does not transfer your personal data to countries outside the European Union.
6. Security of personal data
BarentsKrans attaches great importance to the security and protection of your personal data and, with due observance of the state of the art, takes appropriate technical and organisational measures to ensure a risk-appropriate level of security. Where BarentsKrans uses the services of third parties, such as an IT provider, BarentsKrans will, in the context of protecting personal data, agree adequate security measures with those parties in a data processing agreement.
7. Retention period
BarentsKrans will not retain your data any longer than is necessary for the processing purposes mentioned under 2.
8. Cookies and web beacons
A cookie is a text file stored by your browser on your computer’s hard drive. Most web browsers automatically accept cookies, but you can usually alter your browser’s settings to prevent this. If you do not want to receive cookies, check the Help function of your Internet browser to find out how to block all cookies. A web beacon, also known as an internet tag, pixel tag or clear GIF, is used to collect information about the use of emails.
When you visit our website, the following cookies may be placed:
- Google Analytics
In addition, this website uses cookies from Google Analytics. These cookies (“_ga”, “_gat_ua” and “_gid”) track general visit data, such as the most visited pages. The purpose of this is to optimise the design of the website and the information presented on it. To ensure that information from cookies is not traceable to an individual and cannot be viewed or used by Google, BarentsKrans has taken measures in line with the Dutch Data Protection Authority’s guidelines on setting Google Analytics in a privacy-friendly manner. A data processing agreement has been concluded with Google. In this context, the last octet of the IP address is hidden, and ‘data sharing’ is deactivated. BarentsKrans does not use any other Google services in combination with the Google Analytics cookies. More information about these cookies can be found on Google’s website. - Spotler
BarentsKrans uses Spotler for sending email newsletters and invitations to seminars and other events. Emails sent using Spotler contain web beacons. These enable BarentsKrans to analyse the use of the newsletter and invitations and to optimise their layout and content. A data processing agreement has been concluded with Spotler. As a rule, Spotler does not process your personal data for its own purposes but only for the purposes (and with the means) determined by BarentsKrans. This means that Spotler processes personal data in accordance with this privacy statement.
9. Your rights
You have the right to ask BarentsKrans to let you examine your data. If the data is incorrect, incomplete or irrelevant, you have the right to ask for this data to be amended or supplemented. You also have the right to object to the processing of this data and to ask BarentsKrans to delete or transfer the data. Because the lawyers and civil-law notaries of BarentsKrans have a duty of confidentiality, it will usually not be possible to examine data processed in the context of our services.
Where the processing is based on your consent, you have the right to withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing based on consent before it is withdrawn.
You can send a request for access, correction, restriction, opposition, data portability, or deletion of your personal data or withdraw previously given consent using the contact details below. BarentsKrans will decide on your request within four weeks.
In addition, you have the right to lodge a complaint with the supervisory authority. In the Netherlands the competent supervisory authority is the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
10. Amendments
BarentsKrans reserves the right to amend this privacy statement at any time in accordance with the applicable laws and regulations. Therefore, please check this webpage regularly to see if any changes have been made.
11. Contact
For questions or comments on the processing of your personal data, and to exercise your above-mentioned rights, you can contact BarentsKrans at:
BarentsKrans
attn. Privacy coordinator
PO Box 30457
2500 GL The Hague
privacy@barentskrans.nl
Version 3.0, 6 November 2023