Privacy policy

BarentsKrans processes your personal data with due care and in accordance with the law. It would like to provide you with the following information on this.

1. Controller

The controller for the processing of personal data is BarentsKrans Coöperatief U.A., with its registered office at Lange Voorhout 3 in The Hague and listed in the business register under number 27288882 (Haaglanden Chamber of Commerce).

2. Purposes of and grounds for the processing

BarentsKrans first of all processes personal data as part of the legal and notarial services it provides to clients. Additionally, it processes personal data within the context of its business operations, including recruiting and selecting personnel, records and accounts, security, ICT system management, compliance with statutory obligations, archiving and handling requests, complaints and disputes. It also processes personal data for marketing and communication purposes, including managing this website, sending newsletters by email and organising seminars.

The legal grounds for processing personal data are the conclusion and performance of agreements that BarentsKrans enters into with you, complying with statutory obligations, consent obtained from data subjects and representing the legitimate interests of BarentsKrans, its clients and third parties. BarentsKrans always requests your consent to send you emails containing newsletters, invitations to seminars and other events and to place cookies and web beacons. You can revoke your consent at any time.

3. What personal data do we process?

BarentsKrans processes, among other things, the title, name, address, postcode, city/town, telephone number, email address, company name, job title, bank account number, date of birth, copies of ID documents and citizen service numbers (“BSN”) and other information that may be required with a view to its services, compliance with statutory obligations or its legitimate interests.

BarentsKrans obtains your personal data due to you disclosing them to BarentsKrans yourself or because it receives them from third parties within the context of its service provision (or one of our other purposes of processing), e.g. from its clients or counterparties, or from public sources such as the business register or the land registry.

4. Sharing personal data with third parties

BarentsKrans does not share your personal data with third parties, unless this is required for one of the two purposes of processing listed at 2. Data may, for example, be shared with judicial bodies or counterparties in the course of court proceedings or, within the context of transactions, with other parties involved in the transaction. If required by law, transactions are also listed in, for example, the land register or the business register. Data may also be shared with contractors engaged by BarentsKrans, like bailiffs or ICT service providers. If those contractors are processors within the meaning of Article 4(8) of the GDPR, BarentsKrans will always enter into a written processing agreement with them.

The lawyers and civil law notaries of BarentsKrans are bound by confidentiality on the basis of rules of professional practice. Data obtained within the context of handling a case are not shared with third parties unless this is permitted on the basis of the applicable rules of professional practice.

5. Transfer of personal data outside the European Union

In principle, BarentsKrans will not transfer your personal data to countries outside the European Union.

6. Security of personal data

BarentsKrans attaches great value to the security and protection of your personal data and, taking account of the state of the art, implements appropriate technical and organisational measures to ensure a level of security appropriate to the risk. In instances where BarentsKrans uses the services of third parties, such as an IT supplier, BarentsKrans will set out arrangements relating to sufficient security measures in a processing agreement as part of the protection of personal data.

7. Retention period

BarentsKrans will not retain your data for longer than necessary with a view to the purposes of processing listed at 2.

8. Cookies and web beacons

A cookie is a text file that your browser stores on your computer’s hard disc. Most web browsers automatically accept cookies, but you can usually modify your browser settings to prevent this. If you do not wish to receive cookies, please check the Help function of your internet browser to see how you can block all cookies. A web beacon, also known as an internet tag, pixel tag or clear GIF, is used to collect information on the use of emails.

The following cookies may be placed when visiting the website:

  • Google Analytics
    This website also uses Google Analytics cookies. These cookies (“_ga”, “_gat_ua” and “_gid”) are used to track general visiting data, such as the most popular pages. The purpose is to optimise the layout of the website and the information presented on it accordingly. In order to ensure that information from cookies cannot be traced back to individuals, or be accessed or used by Google, BarentsKrans has taken steps in line with the manual of the Dutch Data Protection Authority regarding privacy-friendly settings for Google Analytics. It has also concluded a processing agreement with Google. It has thereby opted to mask the final octet of the IP address and has turned off ‘share data’. BarentsKrans does not use other Google services in combination with the Google Analytics cookies. Please visit the Google website for more information about these cookies.
  • Spotler
    BarentsKrans uses Spotler to send emails containing newsletters and invitations to seminars and other events. The emails sent using Spotler contain web beacons. This allows BarentsKrans to analyse the use of the newsletter and invitations and to optimise their layout and content accordingly. It has concluded a processing agreement with Spotler. Spotler does not process your personal data for its own purposes but, in principle, only uses them for the purposes (and using the means) determined by BarentsKrans. Spotler therefore processes personal data in accordance with this privacy statement.
  • Hotjar
    Hotjar is a technological service that helps BarentsKrans to gain more insight into the experiences and needs of the users of this website (e.g. how much time they spend on the website, which pages they visit and how often they click on which links). This allows BarentsKrans to improve this website and its services. BarentsKrans only uses Hotjar for analytical purposes. It uses cookies  (‘_hjIncludedInSample’ and ‘_hjRecordingEnabled’) and other technologies to collect data on the behaviour of the users of this website and their devices. This covers the IP address of the device (only registered and stored in anonymised form), screen size, device type (unique device IDs), browser information, geographical location (only the country in which the website user is located) and the preferred language. Hotjar stores this information in an anonymised user profile. BarentsKrans has concluded a processing agreement with Hotjar. The data are not used to identify individual users of this website and they are not linked to other data of individual users of this website. For more information, please see Hotjar’s privacy policy (more specifically, the text under heading ‘End Users’). Website visitors can modify their browser settings using this opt-out link to prevent Hotjar from creating an anonymised user profile and storing data on their use of this website.

9. Your rights

You have the right to ask BarentsKrans for access to your data. If the data are incorrect, incomplete or irrelevant, you may request BarentsKrans to change or add to them. You may also object to the processing of these data and ask BarentsKrans to delete or transfer the data. Because the lawyers and civil law notaries at BarentsKrans are bound by a duty of confidentiality, they will usually be unable to provide you with access to data that are processed as part of the provision of our services.

You may revoke your consent at any time where the processing is based on that consent. This will not affect the lawfulness of the processing based on consent granted before it was revoked.

You can send a request for access, correction, restriction, opposition, portability of data, removal of your personal data or the revocation of your previously consent given using the contact details stated below. BarentsKrans will decide on your request within four weeks.

You may also file a complaint with the supervisory authority. The competent supervisory authority is the Dutch Data Protection Authority.

10. Amendments

BarentsKrans reserves the right to amend this Privacy Statement at any time in accordance with the applicable laws and regulations. Please check this web page from time to time to see if any amendments have been made.

11. Contact details

For queries or comments on the processing of your personal data, and to exercise any of the rights mentioned above, please contact BarentsKrans by addressing your query or comment to:

BarentsKrans
Attn. the privacy coordinator
P.O. Box 30457
2500 GL The Hague
privacy@barentskrans.nl

Version 2.0, 14 October 2021