Privacy policy

BarentsKrans processes your personal data with due care and in accordance with the law. BarentsKrans would like to provide you with the following information about why, when and how we process your personal data.

1. Controller

The data controller who is responsible for the processing of personal data is BarentsKrans Coöperatief U.A., with its registered office at Lange Voorhout 3 in The Hague, the Netherlands and listed in the Trade Register under number 27288882 (Haaglanden Chamber of Commerce).

2. Purpose of and legal basis for the processing

In the first place, BarentsKrans processes personal data in the context of its legal services (acting as lawyer or civil-law notary) to clients. In addition, it processes personal data in the context of its business operations, including recruiting and selecting personnel, administration, security, management of ICT systems, compliance with statutory obligations, archiving and dealing with requests, complaints and disputes. It also processes personal data for marketing and communication purposes, including managing this website, sending email newsletters and organising seminars.

Legal grounds for processing include entering into and implementing agreements concluded with you by BarentsKrans, meeting statutory obligations and representing the legitimate interests of BarentsKrans, of its clients and of third parties. BarentsKrans asks your consent to send the email newsletter, email invitations to seminars and other events and to place cookies and web beacons. You may withdraw your consent at any time.

3. Which personal data are processed; source

BarentsKrans processes, inter alia, title, name, address, postcode, place of residence, telephone number, email address, company name, job title, bank account number, date of birth, and other information necessary for it to provide its services or for one of the other processing purposes stated in section 2.

BarentsKrans obtains your personal data because you disclose this information yourself, or it obtains your personal data from third parties in the context of providing its services (or one of our other processing purposes), for example from its clients or from counterparties, or from public sources such as the Trade Register or the Land Registry.

4. Recipients of personal data

BarentsKrans does not share your personal data with third parties unless this is necessary for one of the processing purposes stated in section 2. For example, in the context of legal proceedings, data may be shared with judicial authorities or counterparties; in the context of a transaction, with other parties involved in the transaction. If required by law, transactions are also registered in the Land Register or the Trade Register, for example. Data can be shared with contractors engaged by BarentsKrans, such as bailiffs or ICT service providers. If such contractors are processors within the meaning of Article 4(8) GDPR, BarentsKrans always concludes a written processing agreement.

The lawyers and civil-law notaries of BarentsKrans are obliged to observe confidentiality on the grounds of professional rules. Data obtained in the context of handling a case are not shared with third parties unless this is permitted on the basis of the applicable professional rules.

5. Transfer of personal data outside the European Union

In principle, your personal data are not transferred by BarentsKrans to countries outside the European Union.

6. Retention period

BarentsKrans retains your data no longer than necessary for the processing purposes stated in section 2.

7. Cookies and web beacons

A cookie is a text file that is stored by your browser on the hard drive of your computer. Most web browsers automatically accept cookies, but you can usually change your browser setting to prevent this. If you do not want to receive cookies, look under the Help function of your Internet browser to see how you can block all cookies. You can also receive a signal before a cookie is stored. A web beacon, also known as an internet tag, pixel tag or clear GIF, is used to collect information about the use of e-mails.

When you visit our website, the following cookies may be placed:

  • Vimeo
    BarentsKrans uses Vimeo to enable videos to be played on this website. Vimeo places one cookie (“vuid”), that is used for analytical purposes. For more information see Vimeo’s cookie policy.
  • Google Analytics
    Our website also uses cookies from Google Analytics. These cookies (“_ga”, “_gat_ua” and “_gid”) keep track of general visiting information, such as the pages most frequently visited. The object is to optimise the layout of the website and the information presented on it. To ensure that information from cookies cannot be traced back to an individual, and cannot be inspected or used by Google, BarentsKrans has taken measures in line with the guide (document in Dutch) from the Dutch Data Protection Authority on privacy-friendly settings for Google Analytics. We have concluded a processing agreement with Google in which we chose to mask the final octet of the IP address, and turned off ’share data’. BarentsKrans does not use any other Google services in combination with the Google Analytics cookies. You can find more information on these cookies on the Google website.
  • Spotler
    When sending e-mail newsletters and invitations to seminars and other events, BarentsKrans uses Spotler. The emails sent using Spotler contain web beacons. Based on this, BarentsKrans can analyze the use of the newsletter and the invitations and optimize the layout and content thereof. A processing agreement has been concluded with Spotler. Spotler does not process your personal data for its own purposes but in principle only for the purposes (and with the means) that BarentsKrans determines. Processing of personal data by Spotler therefore takes place in accordance with this privacy statement.
  • Hotjar
    Hotjar is a technology service that helps BarentsKrans to better understand the experiences and needs of users of this website (for example how much time is spent on which pages and how often on which links are clicked). This enables BarentsKrans to improve this website and its services.

    BarentsKrans only uses Hotjar for analytical purposes. For this purpose cookies (“_hjIncludedInSample” and “_hjRecordingEnabled”) and other technologies are used to collect data about the behavior of users of this website and their devices. This includes the IP address of the device (only recorded and stored in anonymous form), screen size, device type (unique device IDs), browser information, geographical location (only the country where the website user is located) and the preferred language. Hotjar stores this information in an anonymous user profile. A processing agreement has been concluded with Hotjar. The data is not used to identify individual users of this website and is not linked to other data from individual users of this website. For more information, see Hotjar’s privacy policy (more specifically the text under the ‘End Users’ heading).

    Website visitors can use this opt-out link to adjust their browser settings to prevent them from creating an anonymous user profile and to prevent Hotjar from storing data about their use of this website.

8. Your rights

You have the right to request BarentsKrans to give you access to your data. If the data are incorrect, incomplete or irrelevant, you have the right to ask us to alter or supplement them. You also have the right to object to the processing of these data and to ask BarentsKrans to erase them. Because the lawyers and civil-law notaries who work at BarentsKrans have an obligation to observe secrecy, it will not usually be possible to give you access to data that are processed in the context of providing our services.

To the extent that our data processing is based on your consent, you at all times have the right to withdraw your consent. Withdrawal does not affect the lawfulness of the processing that was based on your consent before you withdrew it.

If you wish to make use of the aforementioned rights, please contact BarentsKrans by letter or email, using the contact details shown below. BarentsKrans will take a decision on your request within four weeks.

You also have the right to submit a complaint to the supervisory authority. The competent supervisory authority is the Dutch Data Protection Authority.

9. Alterations

BarentsKrans reserves the right to make changes to this privacy statement at any time in accordance with applicable legislation and regulations. Please check this webpage from time to time to see whether any changes have been made.

10. Contact

If you have questions or comments about the processing of your personal data, and if you wish to make use of your rights referred to above, please contact BarentsKrans via:

Attn Privacy Coordinator
P.O. Box 30457
2500 GL Den Haag

Version 1.0, 9 May 2018